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Our Constitution Document

Our Constitution Document

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  • Create Date January 20, 2019
  • Last Updated January 20, 2019

Our Constitution Document

 

 

 

 

 

 

 

 

 

 

 

THE CONSTITUTION OF ETHEL FOUNDATION FOR THE AGED

(E.F.A)

 

 

 

 

THE HISTORICAL UNDERPINNINGS OF ETHEL FOUNDATION FOR THE AGED

In Proverbs 31:10 KJV, God in His Word describes a virtuous woman as the recipient of blessing and praise from her children and her husband. She is above all a God-fearing, Godly woman…Her traits include strength of character, dignity, love, selflessness, being fully trustworthy, diligence, hardworking, generosity and an awareness of the needy. That is the life we celebrate in, Ethel Matiza, wife, mother, sister, grandma and aunt…

Born on the 16th March 1945 in Fort Victoria now known as Masvingo, in Zimbabwe Ethel was the fourth child of the late Jimmiel and Zvichirebgwo Chikukwa. Affectionately known by her late mother as “Chigegege” because of her warm infectious laughter, Ethel was approachable, generous and very loving. She has been described by her dear friend Mai Bonga from Saint Alphonsus Parish in Tafara Mabvuku, as a woman of integrity, who loved and genuinely cared for and showed concern for her fellow section and guild members, as well as her church mates, through various acts of kindness. She had a special gift, that of generosity. She did not distinguish or segregate, her love was non-selective and inclusive. (“uyezve vaive nerudo. Murudo imomo makaita kuti vave nemwana wavo wechitendero Father Cornel, vekuKenya. Vaive vasingasarudze, vaida munhu wese, vaive nechipo chekupa kuchechi nekuchita chavo” which translates to) She had a big heart, she was a mother figure and was very loving. It is as a result of these qualities that when she met Father Cornel, a priest from Kenya her family became complete with the addition of her son, Cornel Omondi Oredo, whom she loved dearly.

Ethel attended both primary and secondary school at Gokomere in Masvingo with her siblings. Determined to obtain professional qualifications at a time when girls were relegated to the role of home makers, Ethel and her older sister Mai Mambara defied their father and subsequently left their parents’ home as young teenagers in order to further their education and pursue professional careers. These principles coupled with the fact that one must live a life of service and glorify God in one’s work and profession, have been the driving force for ensuring that their children are educated and pursue professional careers. More importantly, that they must give back to society.

Ethel was enrolled as a student and studied both at The African-American Institute in Tanzania, as well as the Kenya Institute of Administration. In a recommendation made by her Principal at The African-American Institute in Tanzania in 1969, he recommended her for employment or further studies, describing her as “an asset to Kurasini International Education Centre, for she is a fine person with initiative and integrity, two main traits of her character.”

She qualified as a Social Worker after studying in Kenya and Tanzania. In 1974 the Executive Officer of The Child Welfare Society of Kenya wrote a personal note to Ethel and expressed her appreciation in having known and worked with her during the last three years when she was attached to Mama Ngina’s Children’s home. She described Ethel’s “capacity, enthusiasm and attitude to her work as excellent, and hoped that one day she would return to work with the Society.” Thereafter, her dear mother affectionately referred to her as “Mabie wemhiri - my daughter Mable who has studied abroad”.

In 1977 Ethel worked as a Social Welfare Officer at Sekgoma Memorial Hospital in Serowe, Botswana, the only non-citizen employee at the hospital during that period. This was indeed possible because she was a hard worker and never took anything for granted. As a Catholic she believed in Opus Dei, the ability to glorify the Lord through one’s work. Throughout her career Ethel excelled and was acknowledged by both her peers and superiors. In 1982 Ethel joined the Department of Social Welfare Services bringing in a wealth of experience to this position. During her employment with the Social Welfare Services she held several leadership positions, including Social Welfare Officer, a post she held until 2002 when she retired.

Her husband George Farai Matiza has described her as a loving wife who cared for and provided for her family and in-laws. In his testimonial, he expressed heartbreak when Ethel passed on as he realized that she had left a void in the family. He thanked her for taking care of and unconditionally loving both his parents, Tamari and Timothy Kumucha Matiza. He acknowledged her for raising their girls to be the kind, loving, generous and united team that they are.

Ethel and George were married on December 14, 1974 in Ndola Zambia. There are two children born of the marriage Chengetanai Tamari and Dorothy Tafadzwa. Ethel and George have been blessed with their three beloved grandchildren Raymond Tinopiwa, Chido Tafadzwa Makanaka and Munashe Tafara, and their son-in-law Alan. 

Ethel attended church at Saint Alphonsus in Tafara with her family. Her daughters were both baptized at Saint Alphonsus and Chenge celebrated her marriage to Alan at Saint Alphonsus Church. She was committed to her faith and fellowship in Tafara. She often said that she felt that she truly belonged to a community built on love, respect and integrity.  In July 2015 Ethel was admitted as a member of the Guild of Saint Annah, a sisterhood and fellowship which she was deeply devoted to, till her death. She was a member of Saint Kizito Section. She respected and valued the fellowship of her section members. They in turn loved and respected her.

Ethel was a loving and committed wife to her husband George. They have shared a special bond. She loved and adored her two girls Chenge na Dorry and dotted on her grandchildren Ray, Chido and little Mumu. She was very close to her sisters and brothers, and spoke daily with her sisters. She loved and treasured her friends from the guild of Saint Annah and Saint Kizito Section. She appreciated the precious time she spent with her neighborhood friends. She loved all her relatives alike and did not distinguish between her relatives and her husband’s relatives. In various testimonies given, Ethel has been described as a loving, caring, generous mother figure. 

She is survived by her husband, George, her daughters Chenge na Dorry, her son Cornelius Omondi Oredo, her son in law Alan, her grandchildren Ray, Chido and Mumu, her dear brothers and sisters, her nephew Adiel and nieces Rose, Persy and Rumbi. Ethel’s family includes the Mushamba’s with whom she had a special bond.

Ethel had always wished that her work of care and hospitality be continued beyond her physical life here on earth. And it on this wish that ETHEL FOUNDATION FOR THE AGED is based under the ex-officio leadership of Ethel’s immediate daughters Chengetanai Tamari and Dorothy Tafadzwa who are the bonafide members of the foundation.

Rationale of Ethel Foundation for the Aged

Ethel Foundation for the Aged is a Charitable Non-Governmental Community Based Organization whose principle mandate is to respond, both physically and spiritually to the needs of the ageing members of the community. Member contributions and any other funds acquired by the Foundation shall be principally used as a humanitarian aid to the ageing members of the community.

Vision and Mission of Ethel Foundation for the Aged

The vision of Ethel Foundation for the Aged is to be a distinguished service oriented foundation showing a commitment to social transformation according to the Gospel values. This vision will be pursued by faithfully executing the mission, upholding the values and practising the foundation’s philosophy:

  1. a) Mission:

To reach out to the ageing member of the community regardless of their race, belief systems, religion, ethnicity or political affiliation.

  1. b) Values:

Ethel Foundation For the Aged is committed to the following values:

  1. Preferential option for the aged and the poor;
  2. Integrity and transparency;

iii.        Justice and peace;

  1. Respect and protection of human dignity and sanctity of human life;

 

 

Philosophy of Ethel Foundation For the Aged

Ethel Foundation For the Aged espouses the philosophy of Catholic Liberation Theology and Spirituality which strives for integral inclusion and a preferential option for the poor and the aging members of the community. The foundation looks toward the person’s final end and at the same time the common good of the society.  

Need assessment survey/situation analysis and Justification of Ethel Foundation for the Aged

Upon request by Chengetanai Tamari and Dorothy Tafadzwa for the formation of a viable charitable foundation to continue the work of Ethel, a need assessment survey/situation analysis was conducted between March and May 2017 and targeted the following: (a) Iruma-Magutuni Community and Stakeholders of Religious Communities within Iruma-Magutuni Region. The results of the analysed data were as follows:

  1. Iruma-Magutuni Community’s View of the Foundation (n = 61)

The results of the data was analysed as follows:

  1. i) Appreciation of the Foundation
  2. ii) Viability of the Foundation

From the responses obtained, there was 96% accumulative overall appreciation of the proposed Foundation (59 respondents), with 4% (2 respondents) abstaining from taking any position. The respondents further indicated that they would recommend the Foundation to others because it is one of its kind in the region where ageing members often lack adequate support. On Viability of the Foundation, majority of the respondents interviewed, i.e., 54 out of 61 said that the Foundation will positively contribute to social transformation in the region and open up dialogue on respect for human dignity.

Goals of the Foundation

The Foundation is designed to:

  • Transform peoples’ perceptions and thinking so as to interrogate the dynamism of African cultures in caring for the aged.
  • To create awareness in the community of the need to care for the aged

 

CHAPTER ONE

PREAMBLE

  1.            THIS Document contains the Laws and principles according to which

          ETHEL FOUNDATION FOR THE AGED shall operate hence the constitution.

  1.            The constitution is a binding document made by Committee or Welfare Association                and ratified by all members of the Association.
  2.            Every aspiring member shall before he /she is registered be required to read and understand the contents and meanings of each ARTICLE of every chapter of this document and accept to accept to be bound by it.
  3. Failure or refusal to comply with the clause ‘C’ above shall constitute a ground for denial of registration.

 

CHAPTER TWO

ARTICLE 1:

The name of the Welfare shall be ETHEL FOUNDATION FOR THE AGED

ARTICLE 2: OBJECTIVES

  1. The group will be a Christian welfare forum aimed at reaching out to the aged in the society.
  2. The group will strive to promote and enhance the wellbeing of the aged by providing shelter, food, medication and the spiritual care.
  3. To encourage all members to meet and work together for the betterment of our old people.

MEMBERSHIP

  1. Membership is voluntary
  2. Registration is 500 per person. This money will cater for registration, opening of an account of the welfare and other stationeries.
  3. Every member shall contribute monthly subscription of Ksh.200/- that will be paid to the treasurer. This money will remain in the account for any emergency.
  4. Members will be required to register immediately after the inception of the Welfare.
  5. Member Rights: Every member shall have the right to vote and be voted for as an office bearer. Every member shall have the option to nominate one person for each post before election. All members are required to attend the Annual General Meetings.

ARTICLE 4: OFFICE BEARERS

  1. The group shall have the following management structure:
  1. An executive Committee comprising of the Director, Chairperson, Secretary, Treasurer, organizing secretary and two members agreed upon as the specific committee is being formed. The Executive Committee shall:
  2. Be the highest authority of the group.
  3. Ensure that the purpose of this group which is to serve the aged and the poor is achieved.
  • Oversee the operations of the group.
  1. Ensure the policies of the group are formulated and implemented.
  2. Serve as a disciplinary arm of the group in ensuring that members attend meetings, make monthly contributions and participate in other activities as may be determined from time to time.
  3. The office bearers of the Welfare fund shall be:
  4. Director
  5. Chairperson
  6. Vice Chairperson
  7. Secretary
  8. Vice Secretary
  9. Treasurer
  10. Organizing secretary
  11. All the office bearers shall hold the office from the date of election until the succeeding annual General meeting and they shall be eligible for re- election for two terms
  12. Any office bearer who ceases to be a member shall automatically cease to be an office bearer, the patron/chairman shall call a meeting of committee members to appoint (in acting capacity) a replacement within 14 days in acting till the next general election.

 

 

 

 

ARTICLE 5: DUTIES OF OFFICE BEARERS

The specific responsibilities of each office bearer shall be as follows:

  1. The Director shall:
  2. Act as a spokesperson of the group.
  3. Reconcile members when they have differences.
  • Ensure that members work in harmony.
  1. Liaise with external persons on behalf of the group.
  2. Provide the overall direction to the group.
  3. Chairperson shall:
  4. Ensure all information to members reaches them in good time.
  5. Chair all meetings and in his/her absence, the members shall choose a Temporary Chairperson from among themselves.
  • Advise members who have difficulties.
  1. Coordinate the group activities.
  2. Motivate members and set a good example.
  3. Ensure all information to members reaches them in good time.
  • Ensure all information to members reaches them in good time.
  1. The Secretary shall:
  2. Keep up-to-date information of all the members.
  3. Keep up-to-date records of the all meetings.
  • Write and receive correspondence on behalf of the group.
  1. Ensure that notices of meetings of the group reach the members on time.
  2. Ensure the legality of all meetings by ensuring that needs of quorum and other requirements are met.

 

  1. The Treasurer shall:
  2. Act as the custodian of all group finances and accounts.
  3. Be in charge of all monies i.e. receipts and payments, that the group deals with.
  • Provide financial information on the status of the group funds/investments as may be required from time to time.
  1. Ensure that all monies collected are promptly banked and intact, i.e. within 5 days of the receipt.
  2. Prepare and submit biannual financial reports i.e. in June and in December of each year.
  3. The Organising Secretary shall:

  In charge of logistics

  1. Arrange for welfare activities and meeting venues.

      ARTICLE 6: TERM OF OFFICE

  1. The term of office for the office bearers shall be three years and restricted to two consecutive terms.
  2. The group’s year shall be the calendar year running from January 1st to December 31st.
  3. The group shall hold elections of all office bearers after every three years.
  4. Officials who will have served for two consecutive terms shall become eligible for re-election after another two terms.

ARTICLE 7: TRUSTWORTHY, TRANSPARENCY AND ACCOUNTABILITY:

All members have to be trustworthy to the welfare and whoever shall fall in the truck of untrustworthy; his/her name will be forwarded Ethel foundation for the poor and the aged

Management committee for disciplinary action

ARTICLE 9: SAFEGUARDING MEMBERS CONTRIBUTIONS/ SHARES

The Welfare fund shall be lawfully registered.

We shall have savings account with four (4) signatories, out of which any three signatories will be allowed to withdraw money at the time of need.

The signatories shall be the Director, Chairman, treasurer, and one member.

Signatories shall be changed after every general election of office bearers but only when the election affects the signatories or when need arises.

ARTICLE 10: MEETINGS

There will be Annual general meetings. The secretary will inform all members through notices.

Frequency:

Ethel foundation for the aged shall be meeting online and physically when deemed necessary.

Quorum:

75% percent of the registered members shall constitute the quorum.

Attendance:

All meetings are mandatory. Failure to attend two consecutive meetings will be liable for a penalty which shall be decided by members.

Procedures:

  1. The Chairperson shall preside all the meetings. In his or her absence the vice Chairman shall preside over meetings. In the absence of both the Treasure shall preside the meeting.
  2. Simple voting by show of hands or by secret ballot shall make decisions as and when necessary. In case of tie, the Director shall cast a vote.

ANNUAL GENERAL METING (AGM):

  • There shall be an Annual General Meeting every year.
  • A written notice of at least fourteen (14) working days shall be served to all members for the AGM.
  • Any other meetings of utmost group priority apart from the AGM shall be Special General Meetings (SGM’s).
  • The chairperson shall preside over the AGM and SGM’s and in his/her absence; the Executive Committee shall choose one of their own to do so.
  • The group elections of all offices shall be held during the AGM or SGM’s where necessary.
  • Each member shall have one vote.
  • A resolution during the AGM or SGM shall be passed by show of hands unless a poll or secret ballot is called for by at least two members.
  • The election of the Executive Committee and Special Committees e.g. the Loans Committee shall be by secret ballot.
  • The agenda for the AGM shall include, among others:
  1. Confirmation of minutes of the previous AGM.
  2. Matters arising.
  • Report of the Chairperson.
  1. Report of the Treasurer.
  2.  
  3. Declaration of dividends.
  • Any other business.
  1. At least 75% of all active members must attend the AGM.

ARTICLE 11: WITHDRAWAL OF MEMBERSHIP

A member shall cease to be a member in the event of:

  1. Voluntary decision:
  2. Such a member shall give a month’s notice in writing to the Secretary stating the reason(s) for doing so.
  3. Expulsion:
  4. A member shall receive in writing a letter from the group indicating the reasons for such expulsion.
  5. The reasons for expulsion shall include indiscipline, use of unwanted language, unacceptable non-attendance of meetings, non-remittance of monthly contributions and merry-go-round fees and loan default among others.

 

ARTICLE 12: DISSOLUTION OF THE WELFARE:

  • CONDITIONS:
  1. When the welfare is unable to meet its obligation.
  2. When the welfare is bankrupt.
  • When ¾ of the members express their unwillingness to continue with the welfare.

(2) Procedure for dissolution:

STEP 1) - Members will express their intent by writing a letter to the committee through the secretary and a copy of the same to the chairman citing their reasons for discontent. The letter must identify the reasons why it must be dissolved as per the conditions in ‘1’ above and must contain the names of the unwilling members with their signature appended against their names.

STEP 2) - The secretary will then report to the chairman immediately concerning the letter, after which a committee meeting will be convened to discuss the letter

 STEP 3: The Committee will then call a special general meeting purposely to brief members on the on goings and pass their verdict.

  STEP 4: In case the letter has validity; a temporary report committee comprising of 3 the committee will access the account of the welfare and read to members the financial report.   Any embezzlement of the welfare’s fund will have to be paid by the signatories within a period-deemed fit by the members. An interim committee will be elected by members to take-over if need be. During this time a letter to the bank from the interim committee must stop further withdrawals.

 STEP 5: After the recovery of the embezzled amount and the account is now at the expected value, then the interim office will call a special General meeting to read to members’ financial report.

STEP 6: The money will be used to reach out to the aged and the poor which is the intention for this foundation. The welfare will then meet and the director together with the chairperson will declare the welfare dissolved.

 

ARTICLE 13:  DECLARATION

We the undersigned members do solemnly swear this constitution has been written and agreed by all the undersigned and are therefore bound by its contents and any other additional rule and regulation agreed by members.

 

 

 

 

 

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